Fire protection repair quoting software
Turn failed sprinkler, alarm, and life-safety inspection items into professional repair quotes — without retyping deficiencies into a separate estimating tool.
Then $49/mo — built for fire protection contractors.
Quotes start in the inspection, not a blank spreadsheet
When a technician marks items failed, GetFlareflow can create a draft repair quote tied to that inspection. Line items reference the same deficiency notes and photos captured in the field.
Office staff review totals, adjust pricing, preview the quote PDF, and send — often bundled with the compliance report in one email.
- Auto draft quote from failed checklist items
- Quote PDF preview before sending
- Report + quote in one customer email
- Quotes pipeline in Command center and Reports
Customer accept, decline, or request changes online
Customers open a secure link (/q/…) to review the repair quote without a login. They can accept, decline, or request changes — you get notified by email.
Acceptance records approval only; it does not charge a card. Your team sends a repair invoice separately when work is billed.
- Public quote response links — no customer account required
- Accept schedules a follow-up job in one click
- Decline and change-request notifications to your team
- Quote status tracked from draft through accepted
Repair invoices after the quote is accepted
Generate a repair invoice PDF from an accepted quote with sequential invoice numbers. Track sent and paid status in Flareflow.
Repair quoting is your customer billing workflow — separate from your GetFlareflow subscription (Paddle). Integrations can sync quote status to your CMMS via webhooks or the REST API.
- Repair invoices page for accepted quotes
- PDF preview and email to the customer
- Webhook and API sync for external systems
- Not a replacement for QuickBooks — operational quotes and invoices only
Frequently asked questions
- Does GetFlareflow replace QuickBooks or Stripe for repair billing?
- No. Repair quotes and invoices track customer repair work inside Flareflow. Accounting sync and card payments stay in your existing stack — we focus on the inspection-to-quote pipeline.
- Can repair quotes include only some failed items?
- Yes. Review and edit the draft before sending. Add or remove line items, adjust quantities, and set tax percentage on the quote.
- What happens after a customer accepts a repair quote?
- Your team can schedule a follow-up inspection or repair visit from the quote. Create a repair invoice when billing is ready — acceptance does not charge the customer automatically.